Microsoft Updates Copilot Access for Schools

Recent changes to Microsoft Copilot's availability have caused confusion in schools. Here's what IT directors need to know about the latest updates, enterprise data protection measures, and implications for educational institutions.

Many school IT directors have recently encountered a puzzling 'Coming Soon' message when attempting to access Microsoft Copilot through Edge or other Microsoft applications. This development stems from Microsoft's latest updates to their AI service, which introduces new enterprise data protection measures and affects how educational institutions can access and utilise Copilot.

Understanding the Recent Changes

Microsoft has announced significant changes to Copilot's accessibility, as detailed in their recent technical community update. The key change affects organisations using Microsoft 365 services - including schools - where users might now see a 'Coming Soon' message instead of accessing Copilot's features.

Impact on Educational Institutions

This update particularly affects schools in several ways:

  • Users with school Microsoft accounts can no longer access the consumer version of Copilot
  • Schools must now consider enterprise licensing for Copilot access
  • Enhanced data protection measures affect how Copilot processes school-related information

What Schools Need to Do

School IT directors should take the following steps to address these changes:

  1. Review current Microsoft licensing agreements and assess the need for Copilot enterprise licensing
  2. Communicate changes to staff and students who may be affected
  3. Evaluate alternative AI tools if Copilot enterprise licensing isn't feasible
  4. Update IT policies to reflect these changes in AI tool accessibility

Budgetary Implications

Schools need to carefully consider the financial impact of these changes. The enterprise version of Copilot comes with significant licensing costs that may not have been factored into current IT budgets. This situation requires a thorough cost-benefit analysis, particularly for independent schools where budget decisions must balance educational value with financial sustainability.

Looking Ahead

While these changes may present immediate challenges, they reflect Microsoft's commitment to enterprise-grade security and data protection. Schools should view this as an opportunity to reassess their AI strategy and ensure it aligns with both educational objectives and data protection requirements. The coming months will be crucial for schools to make informed decisions about their AI tool investments and usage policies.