Crown Commercial Service: Procuring Printers & Photocopiers for Schools
Discover how the CCS framework can transform your school's printing operations with compliant, cost-effective solutions. Explore top suppliers and key benefits.
Picture this: your school’s printing bill has spiralled out of control, and the trusty old photocopier is on its last legs. Sound familiar? Many schools face this dilemma, but thankfully, the Crown Commercial Service (CCS) has a solution with its RM6174 Multifunctional Devices and Managed Print Services framework. This agreement offers a streamlined, compliant route for schools to acquire the latest printers and managed print services at competitive rates.
Why Choose CCS?
Opting for the CCS framework means tapping into a pool of vetted suppliers, ensuring quality and competitive pricing. The framework is designed to simplify procurement while adhering to public sector regulations, offering schools peace of mind and potential cost savings.
Benefits at a Glance
- Compliance: Ensures adherence to public sector procurement regulations, reducing administrative burdens.
- Competitive Pricing: Pre-negotiated rates with suppliers to ensure value for money.
- Flexibility: Options to lease or purchase equipment, tailored to your school’s budgetary needs.
Key Suppliers and Manufacturers
The CCS framework features a roster of reputable suppliers, including:
- Ricoh UK Ltd: Known for its reliable multifunctional devices, Ricoh offers both purchase and leasing options.
- Xerox (UK) Ltd: Offers a range of printers and managed services, with a focus on innovation and sustainability.
- Canon (UK) Ltd: Renowned for high-quality imaging and printing solutions, Canon provides tailored services to meet educational needs.
The Framework's Structure
The RM6174 framework is divided into four lots, each catering to different needs:
- Lot 1: MFDs and Printers – Ideal for schools needing to upgrade or replace outdated equipment.
- Lot 2: Managed Print Services – For schools seeking a comprehensive solution including maintenance and consumables.
- Lot 3: Print Audit Services – Helps institutions analyse and optimise their print usage.
- Lot 4: Content and Records Management Services – Supports digital transformation and document management.
Deciding Between Leasing and Buying
One of the key decisions schools face is whether to lease or buy their equipment. Leasing can be beneficial for schools with tight budgets, as it reduces upfront costs and allows for technology upgrades. On the other hand, purchasing may offer better value in the long run, especially if the equipment is expected to last beyond the lease term.
Sustainability Matters
In today’s environmentally conscious world, choosing energy-efficient and low-waste devices is often a priority. The CCS framework includes options that allow schools to meet their sustainability goals, reducing their carbon footprint while maintaining operational efficiency.
Making the Most of Managed Print Services
Managed Print Services (MPS) offer a hassle-free experience by handling maintenance, repairs, and consumables. This can save schools time and resources, allowing staff to focus on educational priorities rather than printer issues.
Support and Guidance
For schools new to the procurement process, the CCS framework provides procurement support and advisory services, ensuring schools make well-informed decisions that best suit their needs.
In summary, the CCS framework offers an efficient, cost-effective way for schools to manage their printing needs. By leveraging this agreement, schools can enjoy competitive pricing, compliance, and access to a wide range of high-quality devices and services. For those ready to take control of their printing costs and operations, CCS is an excellent first step.
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